Hi Folks,
Some time back my friends from Chennai office had asked me to refine a draft document regarding the subject. I am attaching the same for those who are interested. The final document which was despatched to Central Office was well drafted and 'proper' insofar as linguistic niceties and officialese are concerned. So, here goes the one which was junked :
"The following has reference to an informal discussion Dr Y.V.Reddy, Governor, had with the officers of the Protocol & Security establishment of this office on 15 July 2005.
2. Inspite of being a support system, Security remains a crucial factor in determining the productivity, growth and development of an organization. As it is a recognised professional area, the use of modern tools and concepts becomes mandatory to achieve effectiveness and efficiency. This sentiment was expressed by the Governor himself during his address in the Security Manager’s Conference held at Bankers Training College on 28 – 29 January 2005. It is evident from the recent events unfolding in India and abroad that terrorism is here to stay and no organization can consider itself immune from this threat. The need of the hour is to be constantly aware of this threat and to put in place a foolproof system of checks and balances which will minimise the chances of any untoward incident from taking place. A host of electronic access control measures and surveillance systems have been installed by the Bank at its various offices and Security Officers are effectively managing the same.
3. In addition to Physical Security, these officers are also playing a vital role in areas such as Protocol, Liaison and Maintenance. It is an established fact that human resource development plays a very important role for the effective discharge of duties by an individual. Although some career progression aspects were addressed recently, an alarming trend being witnessed today is the departure of officers from the security cadre. Some officers have resigned, some have switched over to the general side and some are contemplating future course of action. All this is happening owing to the anomalies which affect a majority of the officers in Grades `A’ and `B’. In a cadre where the total strength is around 90 officers there is only one Grade `E’, five Grade `D’, five Grade `C’ officers and the remaining 80 are in Grade A/B.
2. Inspite of being a support system, Security remains a crucial factor in determining the productivity, growth and development of an organization. As it is a recognised professional area, the use of modern tools and concepts becomes mandatory to achieve effectiveness and efficiency. This sentiment was expressed by the Governor himself during his address in the Security Manager’s Conference held at Bankers Training College on 28 – 29 January 2005. It is evident from the recent events unfolding in India and abroad that terrorism is here to stay and no organization can consider itself immune from this threat. The need of the hour is to be constantly aware of this threat and to put in place a foolproof system of checks and balances which will minimise the chances of any untoward incident from taking place. A host of electronic access control measures and surveillance systems have been installed by the Bank at its various offices and Security Officers are effectively managing the same.
3. In addition to Physical Security, these officers are also playing a vital role in areas such as Protocol, Liaison and Maintenance. It is an established fact that human resource development plays a very important role for the effective discharge of duties by an individual. Although some career progression aspects were addressed recently, an alarming trend being witnessed today is the departure of officers from the security cadre. Some officers have resigned, some have switched over to the general side and some are contemplating future course of action. All this is happening owing to the anomalies which affect a majority of the officers in Grades `A’ and `B’. In a cadre where the total strength is around 90 officers there is only one Grade `E’, five Grade `D’, five Grade `C’ officers and the remaining 80 are in Grade A/B.
4. The existing organisational structure of the cadre which has emerged recently does not project a healthy picture of career progression where the base is broad followed by an inexplicable shrunken middle in the form of only five posts in Grade `C’. The recent upgradation of five Grade`C’ posts to Grade `D’ has snatched all opportunities of reasonable promotional prospects for officers in Grade `B’ who were promoted as far back as 1997. The Protocol & Security establishment in most offices today is headed by a Manager/Assistant Manager who throws little weight with the bureaucracy or heads of institutions with whom he is required to interact. The fact that they are achieving excellent results is owing to their defence forces background and experience. There is an urgent need to empower these officers with suitable designations commensurate with their age and experience. The provision of a running scale in Grade `B’ to `C’ which has recently been declared is no substitute for the actual designation.
5. In view of the foregoing it is requested that Protocol & Security establishment at all offices other than the four metros may be headed by an Assistant General Manager. This will remove the bottleneck which has recently been created and go a long way towards assuaging the feelings of a majority of the Security Officers. "
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